All too often, email runs my life. Like way too often. I work in an email driven industry. I have email on all my devices. If I fall behind on email one day, or one weekend, it’s over. Or at least it feels like it’s over. So, here are some things that I’ve been trying to put into place to not let email run my life.
1. The new gmail app for iOS is the way to go. I’ve used mail for the iphone and ipad for a long time but I’m firmly on the gmail app train now. It syncs way better, it keeps my folders better, keeps my settings better and all jazz. The way this helps me to not let email run my life is my folders. I’m a folders guy. I put stuff in folders and it’s the best way to keep my inbox in control. Which brings me to my next point.
2. I have to keep my inbox under 25. That’s the only time I ever feel like I have email under control or when I don’t forget to respond to certain emails. 25 is what gmail let’s stay on the front page in the settings that I have. You could probably change this, but I don’t recommend it.
3. I do this by folders and by trying to only keep certain emails once. Read. If a response is needed, then respond. If not, then just put it in a folder or delete it. If I need to think about it or am eagerly waiting a response, I keep it in my inbox. But, it’s important to me to keep this under 25.
4. A new move that I’ve made is moving my email icon to my second screen on my phone. This way I’m not checking my email all the time. This has been hard to implement but I feel like will be a good change for me. I used to be tied to the email machine and tied to everything that was happening with email. I’ve found that moving my icon to the second screen has been helpful for me to not be tied to everything happening with my email.
5. This way I check my email less at home, but when I do I am able to get through the junk messages pretty quickly and respond to the ones that need response. If things need to wait until Monday when I get to the office, I let them do that.
What do you do to keep your email under control? Am I missing any pointers?